Most businesses accumulate documentation and paperwork over a period of time. What starts out as just a little pile of ‘important’ papers on the corner of a desk can easily grow to a stack of boxes taking up valuable floor and shelf storage space in your workplace!
Certain regulations can require businesses to retain hard copy documents for long periods of time and that can prove a drain on your work space. One way to deal with this issue is to consider archiving your documentation and storing it all in an organised, secure place – here are some reasons to consider using business storage as a document archive:
Save money on office space
The bottom line for any business – large or small – profit! Anything you can do to make your business more profitable, in any capacity, is something you want to pursue. Whilst you are storing all your paper documentation in your office or work place, you are likely to be taking up space that could be more efficiently – and profitably – utilised.
There may be a much better use of that space – new marketing displays for your product or service, extra space for existing – or additional – employees to provide an enhanced working environment, or quite simply allowing you to downsize your office/work space, thus saving expensive office rent!
Whatever the reason, it will certainly be cheaper to rent business storage than pay out for extra office, or commercial, space.
Controlled storage conditions
Wherever in your workplace you are storing this important documentation, it will almost certainly be subject to deterioration of some kind – temperature, accumulated dust and dirt, and potential damage. This can have serious repercussions going forward – some of this documentation may be needed for official purposes and have to be presented or referred to at a future date, and extensive damage and deterioration that affects content – making it unreadable or undecipherable – may present legal or auditing problems.
By using professional document storage facilities, you can guarantee that your documentation will be in environmentally controlled and suitable conditions with potentially damaging aspects such as temperature and humidity carefully monitored and managed, thus preserving these important articles in the condition required.
Create extra space
Many businesses accumulate large amounts of documentation over a period of time and you can be sitting in piles of paperwork – this is, not only an ineffective use of space, but also hinders your organisation and daily function of the office. With professional document storage you can have an organised, safe and efficient filing system, as well as freeing-up valuable space to create an environment that will boost employee comfort, and thus increase productivity.
Keep your data secure
Many businesses are now subject to data protection rules and regulations, and failure to comply can have severe repercussions. One way to ensure your compliance is to keep these documents on a separate site away from the main workplace. Using business storage as a document archive will ensure any confidential information will remain just that – confidential! In a professional document storage site, nobody other than specifically appointed staff can access the data – so you can rest assured that these documents and archives are safe, secure and all in one place.
Chelsea Self Storage
Chelsea Self Storage we have 30 years experience in providing the ideal storage solutions for businesses. We understand the optimal storage methods for archived documents and records and can help you calculate the right size of unit you’ll need to maximise your budget. With some of the lowest competitive rates in the capital, we’re convinced that we can offer a file management solution that’s just right for your business.
We are conveniently located near Kensington, a short walk from the Kings Road in Fulham, and have satisfied clients right across London who can testify to our capability and customer service.
If you need to reclaim valuable office storage space then contact us today and we’ll be happy to help you archive your records safely and securely.